18th Annual EMAT Leadership Symposium on March 16-19, 2025

at the Hilton College Station and Conference Center

801 University Drive East, College Station, TX 77840

979-693-7500

Early Bird Registration is now OPEN

• Delegate Members - $245
• Non -Member price is $285
• Student Price is $75

Early bird prices available through Feb. 22, 2025.

The Emergency Management Association of Texas (EMAT) is dedicated to the advancement of the field of emergency management both statewide. To that end, EMAT engages in an array of efforts to advance a statewide emergency management agenda and to promote the professional growth of the emergency management practitioner. 

Download Exhibitor and Sponsor Application here.

Symposium General Information

18^th Annual EMAT Leadership Symposium

March 16-19, 2025

Symposium Attendee Profile

• Emergency Managers (city, county, state, federal)
• Homeland Security Professionals
• Contingency Planners
• Executive Officers
• Fire and Police Chiefs
• Police Chiefs
• Healthcare Disaster Professionals
• Independent School District

Exhibitor Information

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Exhibitor Hours

      Sunday, 3-16-25;  Exhibitor Set Up - 2:00 - 5:00 pm

• Monday, 3-17-25; 8:00 am – 5:00 pm
• Tuesday, 3-18-24; 8:00 am – 5:00 pm

 Exhibitors/Sponsors

• Prominently featured Sponsor information on Symposium homepage and in dedicated areas.
• Exhibitor booths are strategically located in the Conference Center hallway by the educational sessions and break set up. In this the exhibit area, exhibitors can display details about their company and booth staff can highlight their products and services.
• Built in Exhibitor Networking time so attendees can meet with exhibitors/sponsors either in a one-to-one or one-to-many setting.

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Exhibitor Costs

Exhibitor - $895 (25 are available) 

This allows for a 6-foot tabletop exhibit booth, company recognition each day during the symposium and two complimentary Symposium registrations. It also allows for two complimentary membership lunches on Monday, March 17, 2025. Exhibitors are allowed to attend the President and Board of Director’s Reception for $25 on Monday, March 17, 2025 at the TEEX Disaster Training City,  just a short distance from the College Station Hilton Hotel. Transportation provided.

Non-Profit Exhibitor - $100 (3 are available) 

This allows for an exhibit booth, company recognition during the symposium and one complimentary Symposium registration.

Sponsor Opportunities

Overall Symposium Sponsor – Best Value with the most visibility - $2000 – 1 Available

This sponsorship is an overall sponsorship for the entire Symposium. This sponsorship allows for a sponsorship ad, company recognition each day during the symposium, two complimentary Symposium registrations, the Sunday evening Welcoming Reception and one break sponsorship.

President and Board of Director's Reception - $2000 (2 are available)

This allows for a sponsorship of an off -site Barbecue and Drinks social event at Hays County Barbecue to recognize the EMAT President and Board of Directors.

Transportation Sponsor - $1000 – (1 Available)

The shuttle buses will take Symposium Attendees roundtrip from the College Station Hilton to the TEEX Disaster Training City.  Signage and handouts are permitted.

Luncheon Sponsor - $1700 - (2  available) 

This allows for sponsorship of the Monday or Tuesday Luncheon for all Symposium Attendees. There are 3 complimentary lunches available for the luncheon sponsor.

Break Sponsor- $350 (4 are available) 

This allows for sponsorship of a morning or afternoon break on Monday or Tuesday. The program schedule has built in time for the breaks and interaction with the exhibitors.

President’s Reception ticket - $25 – (10 Available)

This allows for a sponsorship attendance of an off -site Barbecue and Drinks social event at the TEEX Disaster Training City to recognize the EMAT President and Board of Directors.

Advertisements/Logos/Video Clips

Ads and logos must be submitted in a JPEG, PNG, MP4 format that is 300 DPI or better. Files should be sent electronically to ematinfotx@gmail.com by February 1, 2025.

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APPLICATION DUE: January 24, 2025

Register online or click here to download the exhibitor and sponsor registration form.

We invite you to participate in the EMAT 2025 Annual  Symposium. Do not miss this opportunity to interact with emergency managers, fire and police chiefs and representatives from Independent School Districts.

Contact the EMAT office:
Jim Coles, Executive Director
ematinfotx@gmail.com